It’s Spring Cleaning Time! A checklist for the end of the semester


As the semester wraps up, we’ve created a list of a few things that you’ll want to remember to do before you head off for the summer.

  • Back up your Moodle sites. As a reminder, Information Services keeps five years of course sites active and available to you. This means that as Academic Year 2018-19 becomes active, AY 2013-14 will go offline. Before July 1, make sure that you create a backup of any course sites that contain material that you might want to use in the future. You can create a backup of the entire Moodle site, to be used for a future Moodle course site, or you can download individual file resources.
  • Download and save your Moodle Gradebook(s). As a matter of best practice, IS suggests that you save the grades that you’ve entered into Moodle. A course’s Moodle gradebook can be downloaded in Excel format and saved for long-term recordkeeping.
  • Check out your Moodle courses for next year. Moodle for Academic Year 2018-19 is up and running. Minor changes to the system may happen over the summer, but all currently scheduled courses have been loaded. If you’re teaching a course that doesn’t appear on your course list in Moodle, first confirm that it’s on the course schedule and you are listed as the instructor. If not, contact the Office of the Registrar. If it is on the course schedule, but doesn’t appear for you in Moodle, submit a WebHelpDesk ticket.
  • Return your library books. Books and other library materials that were checked out this year have a due date of May 18. Return all your loans to either Shain or Greer by that date. Don’t forget any equipment you might have borrowed from Media Services or the Digital Scholarship and Curriculum Center.
  • Submit your list of course reserves. Please help library staff avoid the crunch at the end of August by submitting your list of Fall course reserves to your library liaison or directly to Bridget Pupillo, Reserve and Circulation Assistant.


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